PGP Personnel Committee Minutes
Pacific Green Party - Coordinating committee minutes
Wednesday, October 6, 1999, 6:40 pm - 9:30 pm
Salem (party office, 333 State St.)
Minutes by Fillard Rhyne
Present: Blair Bobier (cc), Xander Patterson (cc, co-chair),
Nan Perigo (cc), Fillard Rhyne (secretary),
Bill Smaldone (cc), Trey Smith (treasurer),
Lori Burton (cc, co-chair, 6:50)
Absent: Lisa Hamerlynck (cc), John Jones (cc).
Guests: Della Smith
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Official decisions made
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1999-077.The CC handbook will state that we discourage accepting loans
in the name of the state party; that the state party will not
consider itself liable for payment of any loan unless that
loan was approved in writing by the coordinating committee in
advance; and that written records will be kept of loans.
(Some verbal assent; no voiced objections.)
1999-078.The committee delegates Lori Burton and Trey Smith to
interview Brian Waters for a fundraising position, and report
back to the committee via email. (Method of demonstrating
agreement not noted.)
1999-079.The committee hires Xander Patterson to raise funds
for the party, pending approval of a written contract.
Xander will receive 30% of the funds he raises, plus an
additional 5% (total 35%) of the portion of any individual
donation that exceeds $250, plus an additional 5% (total 40%)
of the portion of any individual donation that exceeds $500.
(Method of demonstrating agreement not noted.)
1999-080.The committee, not previously having accepted Lisa
Hamerlynck’s informal May 1999 offer to resign from the
coordinating committee, asks her to confirm that offer, and
accepts it with thanks her for her service. (Without
objection.)
1999-081.The committee agrees that if Lisa Hamerlynck’s coordinating
committee seat becomes vacant, it shall be filled for the
balance of her term by election at the November convention.
The opening shall be announced when the vacancy has been
confirmed. (Without objection.)
1999-082.The committee accepts Lysbeth Borie’s November convention
process proposal, with the modification that a two-thirds
vote shall only be used where specified in the constitution
and bylaws. In other cases where the proposal indicates a
two-thirds vote, we will use majority vote instead. The
second round of consensus shall be used to determine whether
peoples’ positions have changed, not to provide blockers an
opportunity to repeat previously-stated concerns. (Without
objection.)
1999-083.The committee appoints Fillard Rhyne elections administrator
for the party conventions in November, January, and April.
Election methods used are to be run by the coordinating
committee in advance. (No objections)
1999-084.The committee appoints a World Trade Organization committee
as follows: Jim Davis, Laird Hastay, Leif Brecke. (Agreement
inferred.)
1999-085.The committee approves a system of four statewide electronic
mail lists:
o Announcements, items directly related to PGP (moderated)
o News not directly related to PGP (moderated)
o Political issues list for focus discussions (moderated)
o Discussion list for philosophy (not moderated)
(Without objection.)
1999-086.The committee approves a $40 payment to Lori Burton for the
banners she made. (Method of demonstrating agreement not
noted.)
1999-087.The committee endorses the Corvallis Riverfront alternative
plan. (Approval inferred.)
1999-088.The committee conditionally approves the Washington County
chapter application, subject to its completing chapter
application requirements. (Without objection.)
1999-089.The committee appoints John Jones Membership/Chapter
Development coordinator. (Without objection.)
1999-090.The committee conditionally approves the Benton County
chapter application, subject to its completing chapter
application requirements. (Without objection.)
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Review of action items from previous meetings
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Blair - Attempt to email the CC the proposed text of the new
brochure.
—-Brochure discussed during meeting.
Blair - Notify Joe and Deborah of the new ASGP guidelines
announced at this meeting.
—-Done.
Bill - Contact Joe Keating for help finding people to hire for
telephone fundraising at 30% over a base rate. (”Base rate”
means that if they aren’t productive, we pay them a certain
amount and then presumably dismiss them.)
—-Called, has not heard back.
Bill - Work on a script for telephone fundraisers to use.
—-Xander has done this.
Bill - Write up a draft policy statement regarding the PGP’s use
of union labor.
—-Done, sent by email.
Bill and Xander - Ask people they know to look for interns to do
things like research which races are the best for us to run
for.
—-Races discussed during meeting.
Xander - Ask Lisa whether she can address November convention
process issues at the next CC meeting.
—-Called, has not heard back.
Fillard - Ask Lisa to assemble CC handbook.
—-Done. Lisa will not be assembling the CC handbook.
Fillard - Forward job descriptions to Lisa to go into the CC
handbook.
—-Resolution pending determination of who will compile CC
handbook.
Fillard - Send the May 1999 convention minutes to John.
—-Done.
John and Lisa - Write own committee coordinator job descriptions
and send to Fillard Rhyne.
—-Not done.
Fillard - Resend committee coordinator job descriptions to the
CC.
—-Will do.
Fillard - Provide Lori with information on the new committees and
on what it means to be on a central committee, for
dissemination to the county contacts.
—-Done.
Lori - Ask county contacts what they are interested in and
whether they would like to work on specific committees.
—-Lori not present to provide update.
Lori - Ask county contacts whether they want to be appointed as
county central committees. Bring names of those who say yes
to the next CC meeting so they can be appointed. (This will
enable the party to invoke certain laws involving requesting
lists of members from the government).
—-Lori not present to provide update.
Nan - Discuss modification of the Activist Calendar with Andy
Reid.
—-Done.
Nan - Ask our web people to announce the reregistration drive on
our web site.
—-Done; the drive is now announced on the site.
John - Talk to Jim Gomez, a professional painter who is a friend
of his, who might be willing to help make banners. If
possible, we’d like 6 silk-screened banners.
—-John not present to provide update.
John - Submit a budget for the November convention.
—-John not present to provide update.
Gather information pertaining to classified advertising in the
following newspapers:
Xander - Portland Alliance
Xander - Portland State University student newspaper
Xander - Reed College student newspaper
Xander - Lewis & Clark College student newspaper
Nan - Oregon State University student newspaper
Lori - University of Oregon student newspaper
John - Southern Oregon University student newspaper
—-Partly done.
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Action items to be reviewed at next meeting
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Xander - Email the phone fundraising script to Ron Brandstetter
and the CC.
Xander - Coordinate with Ron Brandstetter to make sure people in
the Portland area don’t receive two separate phone
solicitations from us in a short time period.
Xander - Draft a formal contract to use in hiring fundraisers.
Xander - Talk with Lisa about her resignation.
Xander - Advertise conventions in newspapers, to conform with
election law and party bylaws.
Xander - Send message to Judy Zimmerman (copy to Lori) regarding
interns for contest selection.
Fillard - Tell Lysbeth Borie about the CC’s agreement regarding
her process proposal. Send Lori a copy.
Fillard - Tell Xander the legal requirements for convention
notification.
Fillard - Make sure someone sends a postcard that satisfies
notification requirements for the January convention.
Fillard - Resend committee coordinator job descriptions to the
CC.
Fillard - Eventually determine who will compile the CC handbook,
and forward that person the committee coordinator job
descriptions for inclusion.
Fillard - Eventually put together and publicize procedures for
applying to be a chapter, with specific things like
contacting secretary directly before day of CC meeting.
Fillard - Eventually write elections administrator job
description for CC handbook.
Lori - Copy the CC on the November convention agenda items that
she sends out.
Lori - Establish contact with the ASGP for purposes of discussing
the Nader campaign, its expected structure in Oregon, and the
role of state parties. This may be done through PGP members
who already work with the ASGP.
Lori - Ask county contacts what they are interested in and
whether they would like to work on specific committees.
Lori - Ask county contacts whether they want to be appointed as
county central committees. Bring names of those who say yes
to the next CC meeting so they can be appointed. (This will
enable the party to invoke certain laws involving requesting
lists of members from the government).
Della - Talk to Sharon Scott about her running for office.
Bill - Talk to Larry Tuttle about his running for office.
John - Write own committee coordinator job description
and send to Fillard Rhyne.
Gather information pertaining to classified advertising in the following
newspapers:
Xander - Portland Alliance
Xander - Portland State University student newspaper
Xander - Reed College student newspaper
Xander - Lewis & Clark College student newspaper
Nan - Oregon State University student newspaper
Lori - University of Oregon student newspaper
John - Southern Oregon University student newspaper
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Apparent agreements
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Distribution of lists for targeted fundraising (e.g. phone calls)
will be coordinated through Trey.
The CC will hire fundraisers directly rather than delegate the
hiring decision.
Ralph (who has designed the brochure) will be unavailable as of
this Monday. Jim Davis will attempt to work with him to revise
the logo on the brochure. If it isn’t possible to revise the logo
before Ralph becomes available, the current version of the
brochure will be used.
In addition to the November 20-21 convention in Coos County,
conventions are tentatively planned for Saturday January 29
(primarily to nominate people to public office) and the weekend
of Saturday April 8 (at which the new coordinating committee will
be elected).
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Highlights of other discussion
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Richard Knablin’s phone number is (541) 756-0386.
Xander wants to focus his fundraising efforts on major donor
contributions. He suggests a goal of raising $100,000 by the
November 2000 election.
Some of the names mentioned as potential candidates for public
office:
Secretary of State (partisan) - Matt Shields, Eric Dover
Salem City Council (nonpartisan) - David Engin
State Senate (partisan) - Larry Tuttle
State Treasurer (partisan) - Larry Tuttle
other - Sharon Scott
Suggestion that we identify public offices that traditionally
have only one candidate, and contest those.
Suggestion that we contact the Oregon League of Conservation
Voters and the League of Women Voters to determine what local
elections will be held in November 2000.
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Next coordinating committee meeting
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The next meetings are tentatively scheduled for
Saturday, November 20, 11:00 am - 12:00 noon
Sunday, November 21, 12:30 pm - 1:30 pm
Suggested items for the beginning of every agenda
General - Read statement of principles.
Fillard - Review action items from previous meetings.
Suggested items for this particular agenda
(none)
Suggested items for the end of every agenda
Fillard - Review action items from this meeting (if desired).
General - Schedule next meeting.
General - Group hug.
(Some of the above agenda items may not be appropriate for
abbreviated CC meetings held in conjunction with a convention.)
