PGP Personnel Committee Minutes

Pacific Green Party - Coordinating committee minutes
Thursday, January 6, 2000, 6:40 pm - ~9:30 pm
Salem (party office, 333 State St.)
Minutes by Fillard Rhyne

Present: Lori Burton (cc, co-chair, 6:55), John Jones (cc),
Kendall Martin (cc), Xander Patterson (cc, co-chair),
Nan Perigo (cc), Fillard Rhyne (secretary),
Bill Smaldone (cc, 6:45), Trey Smith (treasurer),
Absent: Christina Hutchinson Alexander (cc)
Guests: none

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Official decisions made
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#2000-001. The committee approves the minutes from the October 6,
1999 coordinating committee meeting. (Call for objections; none
made.)
#2000-002. The committee approves printing 4000 copies of the
party brochure, at an estimated cost of $100. (Some verbal
assent; no objections voiced.)
#2000-003. The committee approves $300 for 6 PGP banners to be
purchased and distributed to the chapters. (Some verbal
assent; no objections voiced.)
#2000-010. The committee approves an arrangement with One Earth
long distance where Lori provides support for their services
in exchange for a commission that she splits with the PGP.
(Some verbal assent; no objections voiced.)
Decisions ##2000-004 to 2000-009 regard banking matters. They’re
relegated to the end of the minutes because of their length.

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Review of action items from previous meetings
==================================================
Xander - Email the phone fundraising script to Ron Brandstetter
and the CC.
—-Done.
Xander - Coordinate with Ron Brandstetter to make sure people in
the Portland area don’t receive two separate phone
solicitations from us in a short time period.
—-Working on it.
Xander - Draft a formal contract to use in hiring fundraisers.
—-Done.
Xander - Talk with Lisa about her resignation.
—-Done.
Xander - Advertise conventions in newspapers, to conform with
election law and party bylaws.
—-Done; advertised in 13 newspapers.
Xander - Send message to Judy Zimmerman (copy to Lori) regarding
interns for contest selection.
—-Done.
Fillard - Tell Lysbeth Borie about the CC’s agreement regarding
her process proposal. Send Lori a copy.
—-Done.
Fillard - Tell Xander the legal requirements for convention
notification.
—-Done.
Fillard - Make sure someone sends a postcard that satisfies
notification requirements for the January convention.
—-Done.
Fillard - Resend committee coordinator job descriptions to the
CC.
—-Done.
Fillard - Eventually determine who will compile the CC handbook,
and forward that person the committee coordinator job
descriptions for inclusion.
—-Will do.
Fillard - Eventually put together and publicize procedures for
applying to be a chapter, with specific things like
contacting secretary directly before day of CC meeting.
—-Done.
Fillard - Eventually write elections administrator job
description for CC handbook.
—-Will do.
Lori - Copy the CC on the November convention agenda items that
she sends out.
Lori - Establish contact with the ASGP for purposes of discussing
the Nader campaign, its expected structure in Oregon, and the
role of state parties. This may be done through PGP members
who already work with the ASGP.
Lori - Ask county contacts what they are interested in and
whether they would like to work on specific committees.
Lori - Ask county contacts whether they want to be appointed as
county central committees. Bring names of those who say yes
to the next CC meeting so they can be appointed. (This will
enable the party to invoke certain laws involving requesting
lists of members from the government).
Della - Talk to Sharon Scott about her running for office.
Bill - Talk to Larry Tuttle about his running for office.
—-Lori, Della, and Bill not present during action item review.
John - Write own committee coordinator job description
and send to Fillard Rhyne.
—-Will do.
Gather information pertaining to classified advertising in the
following newspapers:
Xander - Portland Alliance
Xander - Portland State University student newspaper
Xander - Reed College student newspaper
Xander - Lewis & Clark College student newspaper
Nan - Oregon State University student newspaper
Lori - University of Oregon student newspaper
John - Southern Oregon University student newspaper
—-Working on it.

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Action items to be reviewed at next meeting
==================================================
Trey - Request PGP registrant information from each county for
which we don’t have that info.
Trey - Order new checks that say Pacific Green Party instead of
Pacific Party.
Trey - Obtain stamps that say “distributed by the Pacific Green
Party”.
Trey - Email Ron Brandstetter an independent contract.
Trey and Xander - Review the budget and discuss a possible salary
increases for Trey (from $100/month) and a salary for
Fillard.
Xander - Invite Ralph Nader to the April convention.
Bill - Investigate getting a very large meeting space for the
April convention, such as a Willamette University gymnasium.
Xander - Inform GPUSA that Lori is our GPUSA contact.
Xander and Lori - Talk with each other on an ongoing basis to
make sure they don’t duplicate their efforts in “outreach”
(Lori) and “ambassador” (Xander) work. Inform the CC of the
terminology they decide to use.
Xander - Arrange for Eric Bagai to print 4000 copies of the party
brochure.
Xander and Trey - Work on platform handouts.
John - Get handout information from the initiative campaigns we
support.
Nan - Collect info for printed materials to use while tabling.
Nan - Look into creating a newsprint insert (probably 17″ x 22″)
for existing newspapers, such as the April 2000 issues of the
Oregon PeaceWorker, Portland Alliance, and/or The Other
Paper, with a tentative budget of $500-1000. Discuss with
Brian Setzler, who suggested the insert. (We plan to consider
a more regular publication after the 2000 election cycle is
over.)
Trey - Check with PeaceWorker about costs for newsprint insert.
Lori - Talk with Matt Donohue about (1) the newsprint insert
for The Other Paper and a Eugene paper and (2) tabling at
the March environmental law conference in Eugene.
Lori - Establish contact with the ASGP for purposes of discussing
the Nader campaign, its expected structure in Oregon, and the
role of state parties. This may be done through PGP members
who already work with the ASGP.
Lori - Ask county contacts what they are interested in and
whether they would like to work on specific committees.
Lori - Ask county contacts whether they want to be appointed as
county central committees. Bring names of those who say yes
to the next CC meeting so they can be appointed. (This will
enable the party to invoke certain laws involving requesting
lists of members from the government).
John - Coordinate chapter packets. (A “chapter packet” is a
general bundle of information that the PGP gives to each
chapter.)
John - Ask Jim Gomez whether he can make 6 banners for $300. If
so, order the banners.
John - Write own committee coordinator job description
and send to Fillard Rhyne.
Fillard - Eventually determine who will compile the CC handbook,
and forward that person the committee coordinator job
descriptions for inclusion.
Fillard - Eventually write elections administrator job
description for CC handbook.
Fillard - Discuss nomination procedures with the group of people
who’ve indicated their interest in the process, develop a
plan, and submit to the CC for approval.
Bill - Talk to Larry Tuttle about his running for office.
Gather information pertaining to classified advertising in the
following newspapers:
Xander - Portland Alliance
Xander - Portland State University student newspaper
Xander - Reed College student newspaper
Xander - Lewis & Clark College student newspaper
Nan - Oregon State University student newspaper
Lori - University of Oregon student newspaper
John - Southern Oregon University student newspaper

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Apparent agreements
==================================================
Trey should take his entire salary as treasurer rather than just
part of it.

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Highlights of other discussion
==================================================
The recent fundraiser has raised $2350 so far. In addition, the
PGP currently receives $61 per month through ongoing automatic
withdrawals; this will go up when recently authorized withdrawals
have been processed, and when existing withdrawals are redirected
from the Socialist Party to the PGP.

Fillard plans to resign as secretary between February and June,
whenever it works best for the coordinating committee. Discussion
of having apprentices/assistants for administrative positions
such as treasurer and secretary, in part to smooth the
transitions when resignations occur.

We currently don’t have any printed materials that cover
individual issues in-depth. Such materials are useful for
tabling. Bill brought 5-6 pamphlets produced by Solidarity and
suggested selling them while tabling. (We would need to buy
them.) Other suggestions for printed materials included the PGP
platform, initiative brochures, and the history of the green
movement.

Xander will be speaking to a Unitarian congregation on February 6.

Xander distributed a letter from the Nader 2000 Oregon Working
Group. The working group is at present composed mostly of PGP
Portland Metro Chapter members, but Xander emphasized that it
seeks to become a broad coalition and not be dominated by the
PGP. As Bill said: “We are the ballot line of the left.”

Lori has been doing “outreach”, working with individuals and with
group representatives. Xander has been doing “ambassador”, public
speaking and working with groups as groups.

A recent PGP newsletter gave the submission deadlines for agenda
items at the January convention.

Discussion of the existing bylaws restriction on chapters
endorsing candidates.

Discussion of public offices and candidates.

The January 29 convention will be at the Peace Church of the
Brethren in Portland, at 12727 SE Market St. Since there is an
organ there, it would be cool to have an organist.

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Official decisions made - Bank agreement
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#2000-004. The committee RESOLVES, That the term “Bank” as used
in decisions ##2000-004 to 2000-009 shall refer to US. (Some
verbal assent; no objections voiced.)

#2000-005. The committee RESOLVES FURTHER, That the bank be and
is hereby designated as a depository of this corporation with
authority to accept or receive at any time for the credit of this
corporation deposits by whomsoever made of funds and other
property in whatever form or manner transferred or endorsed; and
that any officer of this corporation be and is hereby authorized
to open or cause to be opened on [sic] or more accounts with the
Bank on such terms, conditions and agreements as the Bank may now
or hereafter require and to make any other agreements deemed
advisable in regard to any of the foregoing. (Some verbal assent;
no objections voiced.)

#2000-006. The committee RESOLVES FURTHER, That checks, drafts or
other orders for the payment, transfer or withdrawal of any of
the funds or other property of this corporation on deposit with
the Bank shall be binding on this corporation when signed,
manually or by use of a facsimile or mechanical signature or
otherwise authorized, by any on [sic] of the following persons:
the following named individuals: TREY SMITH WILLIAM SMALDONE
LORI BURTON Alexander C. Patterson The Bank is hereby authorized
to pay and charge to the account of this corporation any such
checks, drafts or other orders so signed or otherwise authorized,
including those payable to the individual order of the person or
persons signing or otherwise authorizing the same and including
also those payable to the Bank or to any other person for
application, or which are actually applied to the payment of any
indebtedness owing to the Bank from the person or persons who
signed such checks, drafts or other withdrawal orders or
otherwise authorized such withdrawals.
In particular, and not in limitation of foregoing, such persons
may authorize payment, transfer or withdrawal by oral or
telephonic directions to the Bank complying with such rules and
regulations relating to such authorization as the bank may
communicate to this corporation, from time to time. (Some verbal
assent; no objections voiced.)

#2000-007. The committee RESOLVES FURTHER, That the Secretary or
an Assistant Secretary shall certify to the Bank the names and
signatures (either actual or any form or forms of facsimile or
mechanical signatures adopted by the person authorized to sign)
of any person named in decision #2000-006 above, as well as the
names and signatures of all other officers and persons authorized
to act on behalf of this corporation under these resolutions, and
the Secretary or an Assistant Secretary shall from time to time
hereafter, upon a change in the facts so certified, immediately
certify to the Bank the names and signatures (actual or
facsimile) of the officers or persons then authorized to sign or
to act, the Bank shall be fully protected in relying on such
certificates and on the obligation of the Secretary or an
Assistant Secretary (set forth above) to immediately certify to
the Bank any change in the facts so certified, and the Bank shall
be indemnified and saved harmless by this corporation from any
claims, demands, expenses, loss or damage resulting from or
growing out of honoring and relying on the signature or other
authority (whether or not properly used and, in the case of any
facsimile signature, regardless of when or by whom or by what
means such signature may have been made or affixed) of any
officer or person whose name and signature was so certified, or
refusing to honor any signature or authority not so certified.
(Some verbal assent; no objections voiced.)

#2000-008. The committee RESOLVES FURTHER, That these resolutions
shall continue in force until express written notice of their
rescission or modification has been furnished to and received by
the Bank. (Some verbal assent; no objections voiced.)

#2000-009. The committee RESOLVES FURTHER, That any and all
transactions by or in behalf of this corporation with the Bank
prior to the adoption of this resolution (whether involving
deposits, withdrawals, rediscounts or borrowings, or otherwise)
be and the same hereby are in all respects ratified, approved and
confirmed. (Some verbal assent; no objections voiced.)

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Next coordinating committee meeting
==================================================
The next meeting is scheduled for
Thursday, February 10, 2000
6:30 pm
Salem (party office)
Bill won’t be able to attend the first part of the meeting.

PGP supporting members are generally welcome to attend CC
meetings. The CC may upon occasion meet in executive session
(members only) to discuss confidential matters, with or without
notice.

Suggested items for the beginning of every agenda
General - Read statement of principles.
Fillard - Review action items from previous meetings.
Suggested items for this particular agenda
(none)
Suggested items for the end of every agenda
Fillard - Call for agenda items for next CC meeting.
Fillard - Review action items from this meeting (if desired).
General - Schedule next meeting.
General - Group hug.